College of Agriculture & Life Sciences

New Features and changes in UA Vitae

Over the summer, several updates have been made to UA Vitae. Some of these are:

  • In the Degrees section of your profile, you can now indicated if a degree is considered a terminal degree in your discipline.
  • Extension has been added as a classification in Workload Distribution
  • In Credit Bearing Courses, a new column, Weight, has been added, to show involvement in the course. Also, a comment box has been added for each semester.
  • Two new sections have been added: Faculty Mentoring, which can include postdoctoral and visiting scholar supervision, and Additional Input, for miscellaneous activities.
  • The Professional Service and Service and Outreach (Extramural) sections have been combined into Professional Service and Outreach (Extramural).
  • The Graduate Student Supervision section has been renamed to Student Mentoring, Advising and Activities. This is to be able to include a broader range of activities involving contact with students.
  • The Search Other Faculty tool has been updated to now include many sections of the Activity Input form.  For example, it is now possible to do keyword searches on CALS Cooperative Extension Program activities.
  • The reporting of face-to-face contacts for Cooperative Extension (the AAP-5 form) has been moved out of UA Vitae, into its own online form.

Coming Soon:

  • TCE Reports will be imported automatically as PDF files.  We expect to have TCE reports for Spring and Summer 2014 to be loaded by October.
  • A report of collaborators, gathered from your Grants and Contracts and Scholarly Contributions and Creative Productions sections is being developed. This will be useful for promotion packes and grant applications.

UA Vitae Quick Start Guide

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Where to enter data for CALS

Use this guide to know where to enter APR information into UA Vitae.

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Import Citations and Publications

A guide to importing your citations and publications.

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CALS Contacts

List of CALS contacts for schools, departments, counties, and agricultural centers. These are contacts who may assist you with HR or academic course issues related to UA Vitae.

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    1. In UA Vitae, go to: My Data Tab >> My Reports box >> My Activities.
    2. Set the semester range: e.g., Begin Spring 2013, End Winter 2013.
    3. Find the activity entry for which you want a report. Note that some are on the 'second page' of entries; either choose to display all entries, or go to page two of the entries list.
    4. Click the link that is the total number of entries, which is in the last column.
    5. This will display the list as a web table.  It's probably more useful to have this in a spreadsheet, so go to the upper right corner of the page, and click the Excel icon.
    6. Note the Additional Columns item right above the Begin semester.  This feature can be used to add additional fields, which have been added as activity classifications.
  • Problems with the Web of Science (WoS) import widget are a known issue. Some may result from WoS's restrictions on database lookups per hour. It may work fine at times, and not as well at other times. Since some have found it useful, it is being retained for now.

    The documentation on importing citations and publications may also be useful.

  • Yes you can. However, much of the hidden formatting which Word uses will get filtered out. If it weren't, you would also have odd characters showing in the text.

    For working on your report text in an offline program, a simple text editor such as Notepad or Wordpad (Windows) or TextEdit (Mac, Linux) works better.  You can add simple formatting in UA Vitae after pasting the text in. Editor buttons include bold, italic, underline, numbered list, and bulleted list.

  • As in APROL, there are two report views you will use in UA Vitae.  One is for the standard reporting items, the other is for additional items.  In UA Vitae, these reports are called vitae or CV.  To view your own APR CVs, or those of a faculty member whom you may be emulating, go to the  My Data tab >> My Reports box >> Vita.  If you are admin staff or peer review chair working with a group of faculty members, it may be faster to go to the Reports tab >> Administrative Reports box >>  Standard Vitae.  In either case, you will find two CVs: CALS APR CV, and CALS APR ADDL CV.  The first shows the standard reporting items (in APROL, items 1-9), while the second shows addendum items (position description, major commitments and plans, etc.).

  • In UA Vitae, support staff are also able to enter items on behalf of faculty members in their unit. A support person will need to have a UA Vitae staff account with administrative access for their unit.  He or she can then emulate any faculty member in that unit - not only a specific faculty member. To request a new staff account, contact a UA Vitae admin in your unit.

  • The deadline for this year's report is Monday, February 17, 2014, as set by the Dean's office. A letter has been sent out to HODS and others regarding this. Keep in mind that departments, schools and counties may set their own deadline prior to the college's, so check with your unit head as well.

  • For the most part, no. UA Vitae will draw information from other campus sources and services, and likewise, the information that is entered will be available for other uses (such as academic program reviews and accreditation reports). Faculty will not be asked to provide information that is already available through their previous online reporting systems and central data sources, and the information they enter will be available online to review committees reducing duplication of time and effort. Faculty will be asked to verify information which has been brought in from these systems.

  • APROL will remain available, as a read-only system, for an indefinite period. All your APRs will still be accessible. Administrators will also be able to access reports as before.


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