College of Social & Behavioral Sciences

News (updated 2/1/2016)

See that latest UA Vitae News on the Home page.

UA Vitae has a new interface.  The login address is still http://uavitae.arizona.edu, but navigating throughout the system has been simplified with the inclusion of the main categories Dashboard, Profile, Activities, Evaluations, Forms & Reports, Vitas & Biosketches on the left-hand side. 


Training News

To request one-on-one assistance, group or department workshops with SBS Tech, please submit a ticket through TicketDog at http://ticketdog.arizona.edu to schedule a session.  Select the Website/Database/SBS Software category and the UA Vitae SubType.


Help Videos within UA Vitae are available.  These are not University of Arizona specific but are useful for an orientation or quick refresher.

To access the videos:

   -  Log in to UA Vitae at http://uavitae.arizona.edu
   -  Click on "Help" located across the top of the page and then Videos and Webinars

The suggested videos are:

   -  An Overview of Faculty180
   -  Faculty Input (Profile Form and Activitiy Input Form)
   -  Importing Citations into Faculty180
   -  Importing MEDLINE/PubMed Citations
   -  Exporting Google Scholar Citations

What activities go where (reminder: all data for annual reports in SBS are entered into Activity Input Forms from the "My Data" tab in UA Vitae)

See the SBS UA Vitae Tips for general information about accessing, importing, and cleaning up data.

See the UA Vitae Resources page for the most recent University of Arizona specific documentation.  Topics include the UA Vitae Quickstart guide, importing citations and publications, and the evaluation process. 


To request one-on-one assistance or to schedule a group workshop, please submit a ticket through TicketDog at http://ticketdog.arizona.edu. Select the Website/Database/SBS Software category and the UA Vitae SubType.

Who should be completing annual performance reviews in UA Vitae?

In SBS, all tenure, tenure track, continuing status, and continuing eligible faculty.  Units may choose to allow faculty to submit a brief narrative either within UA Vitae or outside of UA Vitae.

At the discretion of unit leaders, non-tenure track faculty (Lecturers, Professors of Practice, Instructors, non-tenure eligible ranked professors) may be asked to complete annual evaluations through UA Vitae, or they may report for annual performance reviews through an alternate mechanism.

How many years of data do I need to enter in UA Vitae?

UHAP specifies that 3-5 years of activity be reviewed.  The actual window is determined at the unit level.

When do the evaluations need to be completed?

The updated UHAP Chapter 3 suggests that unit head and directors meet with faculty members by March 31, 2016.  NEW for 2015:  Final evaluations and scores will be entered into UA Vitae using the system's evaluation process.

How do I view my data?

Under Activities: all data thus far entered or transferred into UA Vitae.  To view course data, be sure to specify the Start Semester and End Semester dates.
Under Vitas & Biosketches:  select from a variety of templates

How do I save information?

Save: saves information on the current page
Save and Add Another: saves information on current activity and stays on the the same page to add another activity
Save and Go Back: saves information and goes back to the Activities page
Cancel: does not save changes to the page and goes back to the Activities page

How do I report activities that span multiple years?

All activities can be identified as “ongoing” by selecting an End Semester of “Ongoing”

How do I include my TCE reports?

TCE reports will be loaded automatically in the Course Attachments area of the Teaching: Credit Bearing Courses section once the UA Vitae campus team is notified by the TCE office that they are available.

Where do I go to correct errors if the data is incorrect?

Correcting errors in UA Vitae will not correct errors in the systems of record; reporting errors is thus important so that corrections can be made at the source, preventing the same errors from showing up each time UA Vitae and the systems of record are synchronized.

Profile errors need to be corrected in UAccess Employee by the unit business manager.
Course errors need to be corrected in UAccess Student by the unit course scheduler.
Grants data errors need to be corrected in UAccess Research by the unit business manager.

If the source record is in fact correct, please submit a ticket through TicketDog at http://ticketdog.arizona.edu for assistance with correcting the systems of record.  Select the Website/Database/Application category and the UA Vitae Problem SubType.

How do I report Scholarly Contributions?

Scholarly contributions data may be a) manually entered; b) imported from Medline/PubMed, Web of Science, or Google Scholar, or c) imported from any standard reference manager software such as EndNote, RefWorks, Mendeley, or Zotero.  Data that was transferred from PETS may contain duplicate records and will need to be cleaned up.

I have duplicate records of the data that was transferred from PETS.  What is the best method for cleaning up the data?

UA Vitae is activity based, which means there is one record for each activity.  PETS was year based, which means there could be multiple records for one activity.  In general, we recommend selecting the record to keep, updating the dates and adding information that may be in the other records, and then deleting the duplicate records.  Please see the reference document or submit a ticket through TicketDog at http://ticketdog.arizona.edu for one-on-one assistance.  Select the Website/Database/Application category and the UA Vitae Problem SubType.

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