UA Vitae FAQ

  • Why is the UA Vitae system for annual reviews of faculty being implemented?

    Annual reviews provide faculty with an opportunity to report on their varied contributions to fill in gaps in records of their activities.  For example, the University has records of research activities that involve Sponsored Projects, but many faculty are involved in scholarly and creative work that does not involve funded research.  The UA Vitae system will enable faculty to provide information on such activities so that their departments and colleges will have fuller records of their varied research, teaching, and outreach contributions for Academic Program Reviews, accreditation reports, and a range of strategic purposes.  This information will be used to create other resources such as a university directory and faculty expertise database following upon consultations with faculty and the UA Vitae Advisory Committee that includes representatives from across campus. 

  • How was the UA Vitae reporting system developed?

    UA Vitae was developed following several years of research and consultations with the colleges that were already doing online annual reviews of faculty (CALS, SBS, Fine Arts and Public Health).  Rather than building on one of our existing systems, the University developed the UA Vitae reporting system from the Faculty180 annual review application to create a more efficient and effective system informed by national innovations.  In spring 2014 the UA Vitae system was piloted in the four colleges that were already doing annual reviews on line along with the College of Medicine Phoenix.  Following extensive consultations with departments and colleges, the UA Vitae system is being launched in all other colleges in spring 2015 except Nursing and the College of Medicine, Tucson.  

  • How does the UA Vitae reporting system work?

    The UA Vitae reporting system draws institutional and teaching information from existing records. The system was seeded with information on faculty publications from the UA Experts (SciVal Experts) system.  Faculty members can continue to build out their publications information in the UA Vitae system from sources such as Google Scholar, PubMed and Web of Science.  The system archives the information that faculty enter along with any supporting materials they wish to provide such as syllabi and presentations.  Access to the information and supporting documentation is then provided to peer reviewers and heads to enable them to conduct their reviews.  You can view a demo on line.

  • What will be done with the information that is reported?

    Much of the information that is included in annual reports is already accessible, including information on courses taught, TCEs, grants, and other activities. However, this existing information can be time consuming to fill out in annual reviews. Considerably less information is readily available on service and outreach, and on publications and research activities that are not part of sponsored projects. Such information has to be collected in a piecemeal fashion for program reviews and development initiatives, and individual faculty cannot draw on existing information sources to fill out their own annual reviews or make other reports. The UA Vitae system will reduce the need to report duplicative information, and it will leverage the time that faculty invest in their annual reviews be enabling colleges, departments and the University to aggregate and annotate activities to aid in reports for accreditation and academic program reviews.

  • Who has access to the UA Vitae system?

    Faculty and appointed personnel who are currently performing annual will have access to report their activities and perform reviews in the system.  Identified peer reviews, deans, department heads and select administrative personnel will have the ability to perform reviews and to generate reports for their respective colleges and departments.  Information on annual reviews themselves has been reported to colleges following policies in the University Handbook for Appointed Personnel.  Those policies will continue to govern annual reviews. 

  • Are the categories for annual reviews being mandated by the administration?

    Everyone involved understands that faculty contributions vary considerably across disciplines. Colleges and departments will be able to retain their individual review processes through UA Vitae. The goal is to create an integrated system for reporting data on faculty contributions, not to change the annual review processes of departments.  Collaborations with faculty and staff have been going on for more than three years to draft a set of common institutional items needed for the review process.  In addition to these items, colleges and departments will be able to collect information and data unique to their own units so as to reflect their current review processes through UA Vitae.

  • How can I get help and offer suggestions on the UA Vitae system?

    Faculty input is essential to the success of the system.  The system must fully document the contributions of the faculty and enable departments to do annual evaluations of faculty that are consistent with the values of their disciplines and the strategic priorities of their departments, colleges and the University more generally.  Each college has assigned representatives that can answer questions on how the system has been developed.  People can send questions and suggestions to the representative from their college identified on individual college pages.  You can also provide input directly to Vice Provost Thomas Miller.